Go through your list of main tools and resources that you’ll be using throughout the organization process This can be the sole responsibility of the lead organizer, but be clear about what this process will look like. Let your team know if you need help as soon as possibleĭuring the first meeting and every subsequent meeting, make sure to task someone with sending out meeting summary notes so that everyone can stay aligned and have visibility into any action items that came from the meeting. Set a meeting cadence - how often will you meet? Which meeting tool will you use?īe transparent with your team - include your team in all communication to Techstars or other important outreach Having a communication plan will allow the team to keep up with the organizational schedule.Ĭommunication channels - Google Hangouts? WhatsApp? Email? Try to stick to one or two methods of communication and make sure that every team member can make the time commitment Technical Lead: Connected to the local tech community and able to provide technical troubleshooting support for the team throughout the planning process and at the event venue.
Marketing and Promotion Lead: Leads the outreach effort and owns and maintains the event website and ticketing page. Venue, Catering and Logistics Lead: People coordination and vendor procurement and management. Mentors and Judges Lead: Recruits a diverse pool of mentors and judges, and manages the relationship with these stakeholders. Sponsorship Lead: Secures sponsorships and manages the sponsor agreement and relationship. Keeps the team on track.įinance Lead: Manages the budget from start to finish.
Lead Organizer: Overall direction and project lead. See Organizing team for detailed responsibilities for each role. Make sure everything is covered and that this is documented and shared with the team after your meeting. Go through the list of recommended roles and responsibilities, and assign someone, or more than one person, to each role. Summarize the team’s goals to come up with your team’s ‘North Star’ or ‘ultimate goal.’ This is what will help you stay focused and aligned. Give each person a chance to introduce themselves and talk about their experience and what they hope to achieve by organizing a Startup Weekend
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